The information below will assist you with preparing an application for positions with the VGSO, including information on the recruitment process and how to complete the Application Form.

How to apply

  • View the ‘Current Opportunities’ page on our website.
  • Follow the 'click here' link on the relevant position to be directed to the VicCareers website (www.careers.vic.gov.au).
  • Review the Position Description and Application Form (located on the right side of the screen as 'attachments').
  • Save a copy of the Application Form attachment and complete the required information and questions.
  • Prepare your CV and cover letter.
  • Click the ‘Apply Now’ button at the bottom of the page.
  • Log-in by entering your Career Services Log-in username and password. If you have never applied for a Victorian Government position on www.careers.vic.gov.au, you will need to register by clicking 'Register here' and following the prompts.
  • Once logged-in, follow the prompts to complete your details and upload your CV, cover letter, and completed application form.
  • Phone the contact person listed in the advertisement if you have any difficulties with your application.

Recruitment Process

Candidates apply through www.careers.vic.gov.au Before closing date
VGSO recruitment panel short-list applicants 3 – 10 working days after closing date
Short-listed candidates contacted to arrange interview time 3 – 10 working days after closing date
Interviews - Questions will test the Key Selection Criteria 2 - 4 weeks after closing date
Second round interviews and/or other tests 3 - 6 weeks after closing date
Referees contacted for selected candidates 4 – 7 weeks after closing date
Selection made on merit basis 4 – 7 weeks after closing date
Offer made to preferred candidate/s 4 – 7 weeks after closing date
Unsuccessful candidate/s notified by Department of Justice and grievance period commences where applicable 4 – 8 weeks after closing date
Successful candidate commences Negotiated with candidate

The Application Form

Each position description contains a list of Key Selection Criteria (KSC).  KSC are skills, experience and personal qualities required for each position. The Application Form requires you to answer questions based on the KSC outlined for the position. Providing relevant examples of your skills, experience and personal qualities allows you to demonstrate your suitability to the recruitment panel in a more direct way than through your CV. Writing a good response statement is invaluable in preparing you for the interview stage of the selection process. Having specific examples prepared will assist you to be better prepared to answer questions about your ability to perform the job. Please note, it is required that you submit a completed Application Form.

How to respond to the KSC questions:

You will need to write short statements that address the specific capabilities required for each of the questions.  It is important to include specific examples or situations where you have demonstrated the behaviour, knowledge, skills and personal qualities asked for in the question.

The SAO approach can help:

Situation - Where and when did you do it?
Action - What did you do and how did you do it?
Outcome - What was the result of your actions?

  • Read over the advertisement, KSC and Position Description a couple of times to ensure you have a clear and accurate understanding of the position.
  • It is recommended that you print or save the Job Details and Position Description, so you can refer to them later.
  • Read each question and consider examples from your experience relevant to the position.
  • Prepare a short statement that addresses the specific capabilities required for each question.
  • The CAR approach can often assist in structuring examples:

Circumstance - Describe the challenge, situation and/or goal.

Action - Describe the specific steps you took in response to the above circumstance.

Result - What was the outcome?

  • Check your application form for spelling and grammar.

Example Questions

Please provide examples that demonstrate your proficiency in the use of computer systems including Microsoft Office XP or 2003, in particular MS Word.

I have completed training on a number of Microsoft Office products including Word and Excel. I demonstrated my proficiency in these systems as a Legal Assistant to the Managing Partner at XYZ Law Firm where about 30% of my time was spent preparing letters and reports for clients using Word. I used various functions of Word to accurately and efficiently produce and manage complex legal documents such as lengthy deeds and agreements. These Word functions included the application of styles to ensure all documents conformed to the firm’s style guide, track changes to accommodate the partner and clients numerous amendments to clauses, and I inserted new objects when required such as headings, tables and schedules.


I used digital dictation daily in my role at XYZ Law Firm and have a typing speed of 65 wpm, with 99% accuracy. At ABC Law Firm I prepared major PowerPoint presentations for my manager and maintained an Access database of her client contacts. I also competently managed my solicitor’s emails and calendar in Lotus Notes.
 

Please give examples of positive working relationships you have developed in your most recent role, and how this was beneficial.

As a solicitor at EFG I developed positive working relationships with people from all levels of the firm, including managing partners, colleagues, corporate services staff such as IT, articled clerks, and legal assistants. I developed strong working relationships with my team at EFG by working collaboratively and cooperatively with others on large matters, always treating others in a respectful and professional manner, sharing ideas, assisting others with tasks outside my immediate responsibilities, and actively participating in team meetings and social events. In addition, I mentored articled clerks and junior solicitors to help develop their legal skills and knowledge. I gave them comprehensive feedback on their work, opportunities for input on a variety of files, and encouraged them to use every task as a chance developing their skills.


By developing positive working relationships I have been able to draw on colleagues’ knowledge to it assist me in providing comprehensive and accurate legal advice to a client on an area outside my expertise. I have also been able to successfully improve client outcomes by getting valuable input from colleagues on matters, and gain support from other members in my team when needed to meet deadlines.